It is important that these items be setup as double sided entries. Time entered on a Vendor can be used to pay the vendor. Billing Rate Levels are used only when invoicing customers, they do not have any impact on Payroll. When you track time the time information can be used for customer invoices, payroll or both. We do not recommend using Other Names as you should be set up to issue 1099s to anyone not an Employee, and you cannot do that with someone on the Other Names list.įor Employees, edit the Employee and select the Additional Information tab to select the Billing Rate Level.įor Vendors, edit the Vendor and click on the Payment Settings tab to set the Billing Rate Level. Once Billing Rate Levels are set they can be assigned to Vendors, Employees or those on the Other Names list. This can be useful if you are adjusting rates by a specific percentage for the new year. Note that you have the ability to choose specific Service Items and have QuickBooks calculate rates that are a percentage higher or lower than the Standard Rate or the Custom Rate. If you choose a Custom Hourly Rate per Service Item the Billing Rate Level window will let you assign the Billing Rate for each Service Item. Use Custom Hourly Rate Per Service Item when different rates will be set for different service items performed by people with this Billing Rate Level. Use Fixed Hourly Rate when the same rate is charged for all service items performed by people with this Billing Rate Level. They can be set to be a Fixed Hourly Rate or a Custom Hourly Rate per Service Item.
You can find this by selecting Lists and then Billing Rate Level List. Once you create Billing Rate Levels and associate them with employees and vendors, each time you create an invoice with billable time QuickBooks will automatically fill in the correct rate for the service item based on who did the work. This allows you to set custom service item rates for different employees and vendors. QuickBooks allows for the setup of Billing Rate Levels. You can customize the starting day of the week through Edit / Preferences / Time & Expenses / Company Preferences. When using the Weekly Timesheet for entering time you will need a new row for each unique combination of service, payroll item, customer, note, class and billable status. When entering time for a Vendor the Billable box is usually not checked by default. When entering time for Employees this will usually be checked by default. If the work is for a customer, make sure the Billable box is checked. You can use the clock in the bottom to start and stop a timer to track your work in process. When entering time for a Vendor, the P ayroll Item field will not be visible. When entering time for an employee the Payroll Item will be filled in based on the Employee information. However, the Use Weekly Timesheet window is a good way to review your time for the day or week to make sure you have captured all of your time. Select Employees or Customers, then Enter Time, and select either the Weekly Timesheet or Single Activity as you prefer.īecause it is easier to enter appropriate descriptions in the Time/Enter Single Activity window we recommend using this method. The time entry can be accessed through the Employees or Customers menus. There are two ways to enter time: Timesheets or single items. Within QuickBooks you can track time for both employees and vendors.
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